1.01 The President-Elect, with Board of Directors approval, shall appoint a chairperson of the Nomination Committee not later than December 1. The committee will be appointed no later than January 15th of each year and begin its duties by immediately.
1.02 The Chairperson will select four (4) other members to be the nominating committee. All five (5) will be active members and should have knowledge of the operations of the Chapter. It is recommended the members consist of an active member, past president, past board member, a recent new member.
1.03 The committee shall obtain, from the Directors of Awards and Records, a current listing of Chapter members as of January 1st from which to solicit nominees. This report will be updated monthly from data provided by the Membership Chairman.
1.04 The committee will publish the chapter position descriptions in the September issue of the Newsletter and the October WWW Web Page. The committee will mail to the membership by October 15th , a list (preferably biography) of nominee(s) for President and Executive-Vice-President for one (1) year terms and for seven additional two (2) year positions to be filled. Any unexpired terms will be for a period of one (1) year. The committee will attempt to secure at least two (2) nominees for each position needing to be filled. Nominations will be accepted from the floor at the November meeting prior to the election.
1.05 The nominating committee shall be responsible for conducting the elections, collecting , counting the ballots and announcing the results to the presiding officer who shall declare elected the members receiving the most votes cast in each election.
1.06 Any nominees for President not selected will be become eligible nominees for Executive-Vice- President, if they are not incumbent. The incumbent Executive-Vice-President cannot serve two (2) consecutive terms.
1.07 Any Nominee(s) for Executive-Vice-President not elected will become eligible nominee(s) for the remaining Board positions
1.08 Section 2.05 of these Standing Rules shall be adhered to regarding multiple members from the same company.
2.01 Election of the President, by the membership, for at term of one (1) year, shall be first. If there is only one (1) nominee, then election may be by acclamation. If there is more than one (1) nominee then election shall be by secret ballot.
2.02 Election of Executive-Vice-President, by the membership, for a term of one (1) year, shall be second. If there is only one (1) nominee, then election may be by acclamation. If there is more than one (1) nominee, then election shall be by secret ballot.
2.03 Election of the remaining Board positions will be last. In event of a tie for a position(s) the nominee with the lowest number of votes shall be eliminated from consideration and a new ballot taken for those positions not filled. Nominees that are tied in that balloting cannot be eliminated by the process if it will result in not having sufficient candidates for a subsequent ballot.
2.04 If there are any unexpired positions (1 year left) to be filled in addition to the seven (7) two (2) year terms those receiving the fewest votes of those elected to the board will be slotted into the unexpired terms.
2.05 No more than (2) members from the same organization shall be elected to the Board of Directors for the same or overlapping terms of office. If during the election process, one or more nominees from the same organization receive enough votes to be elected, but in so doing, constitute a third Board member from that firm, the nominee(s) with the lowest number of votes shall be eliminated from consideration. That is, if there is one (1) member with one (1) year left of a two (2) year term, then no more than one (1) more member from the same firm may be elected for a one (1) or two (2) year term. Only one (1) member of a firm be an officer during the same term.
2.06 A special meeting of the newly elected Board will be held as soon as is convenient, but before the incumbent Board of Directors December meeting, if possible, with the President-elect presiding. The purpose of this meeting will be to validate the following positions:
a) Secretary (1 year term)
b) Treasurer (1 year term)
c) three (3) Vice-President-at-Large (1 year term).
2.07 The President-Elect will identify for which areas each Vice-President-at-Large will be responsible: i.e.: Community Affairs, Member Services, Publications.
2.08 The President-Elect and each Vice-President-Elect will select Directors as Chairpersons of the Permanent Committees.
2.09 The President-Elect will select the Chairperson and committee Members from the membership, annually for the Audit committee.
The Area Vice-Presidents-Elect with their respective Directors will select Chairpersons and committee members for the remaining special committees and additional committees as desire and approved by the Board.
2.11 The President-Elect may appoint one or more Assistant Directors at the request of a Director who is a committee head, subject to the approval of the Board of Directors. An Assistant will not have a vote at Directors meetings but will act as an advisor and assistant.
3.01 The first term of the office will be for two (2) years, starting in January and ending in December of the following year. Subsequent appointments will be one (1) year each.
3.02 The Chapter Exec Committee, headed by the Exec Vice President (President-Elect) will start to solicit and submit a list of potential nominees to the Current President by October 1 and complete this work not later than November 1 of the year that completes an initial two (2) year term or subsequent one (1) year term of an incumbent Chapter Liaison.
3.03 The Chapter President will interview and select a nominee from the list or from other members in good standing, to present to the Board of Directors for ratification at the November Board of Directors meeting; if necessary, a second nominee should be presented for ratification at the December Board meeting.
3.04 When a new Chapter Liaison has been ratified by the Board of Directors, the Chapter Secretary will notify the Association Headquarters. The Chapter President will present the new Chapter Liaison to the membership at the next membership meeting.
4.01 There will be an Installation Ceremony for all the new Board members at the December membership meeting (Christmas Social). This ceremony should include but not be limited to:
a). Introduction of the new Board
b). Swearing of the President-Elect and Executive-Vice-President-Elect in separate ceremonies
c). Presentation of the President’s Pin
d). Presentation of the Past President’s Pin and Plaque
4.02 Publicity will be provided to local newspaper and national organization newspaper with a copy of the new President’s picture.
4.03 The old and new Board are to go through a transition process in December where materials are to be transferred to the new position holders by the incumbents. There should be meetings called by the incumbent Area-Vice-Presidents for their area of responsibility prior to the one scheduled by the incumbent President for the old and new executive committees. These meetings should be scheduled to avoid conflicts.
5.01 If a member of the Board of Directors cannot complete a term, then the President, with Board of Directors approval, may appoint a Director from the membership, for the remainder of the current calendar year. A list of non-elected Board nominees will be retained and ranked in the order of most votes to least votes and given to the current President who will turn the list over to the president-elect at the upcoming New Board meeting. This will be used to solicit any new appointee by first contacting those members in the order they listed.
5.02 If a member of the Board of Directors changes employment which automatically classifies the member as a second or third board member from one (1) firm, then that member must tender a resignation to the Board within thirty (30) days from acceptance of such employment. Such resignation will be effective upon receipt of the Board.
5.03 If a member of the Board of Directors is inactive in the performance of assigned duties and responsibilities, the elected officers and Chapter Liaison may, by a two-thirds vote, request the inactive Board member to tender written resignation within thirty (30) days of notification. Should the inactive Board member fail to tender written resignation within thirty (30) days, the remaining members of the Board of Directors may by a two-thirds vote remove the inactive Board member without written resignation at the next regularly or especially scheduled Board of Directors meeting. The person under consideration shall have no vote.
1.01 The following permanent committee chairpersons will be appointed by the President and appropriate Area Vice-president as prescribed in Article XII, Section 3 of the Bylaws. These will be:
a) Advertising
b) Awards and Records
c) Education
d) Membership
e) Newsletter
f) Non-member Services
g) Programs
h) Roster
i) INFOTEC
1.02 The following special committee chairpersons should be appointed by the President and appropriate Area Vice-Presidents. These will not be Board positions:
a) Arrangements
b) Auditing
c) ByLaws
d) CDP Review
e) Nominating
f) Pre-Meeting
g) Publicity
h) Scholarship
i) Career Day
j) Seminars
k) Special Events l) Student Affairs
m) Library
1.03 The Immediate Past President may be appointed as chairperson or as a committee member. The Nominating and Auditing Committees are responsible only to the Board of Directors.
a) Unexpected and Board Approved expenses are taken from contingency funds
b) Budgeted expenses are based on income from the prior year.
3.01 Set aside enough to maintain a stable chapter through one or two years of minimal income from INFOTEC show.
3.02 Set aside enough to maintain a stable INFOTEC show throughout one or two difficult situations. This fund would be used for legal expenses or other needs as necessary to maintain the viability of INFOTEC show.
3.03 Set aside current annual INFOTEC show income to fund the next year’s budget.
4.01 After funding the contingency funds, the budget committee will fund operations and apportion available funds.
4.02 The apportionment strategy would include:
a). Core Operations funding would be fixed as in the past based on on-going needs including publications, speakers, etc.
b). Discretionary funding would vary based on moneys available after deducting the contingency set-asides and the core operations funding. The Area Vice-Presidents will be obligated to present to the Board of Directors annual spending proposals for all discretionary funds in a manner appropriate to the chapter mission.
ADOPTED:
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Chapter President Date
_______________________________________
Chapter Secretary Date
AITP-The Association of Information Technology Professionals
AK-SAR-BEN CHAPTER ORGANIZATIONAL CHART
PRESIDENT |
|
| EXECUTIVE VICE-PRESIDENT | CHAPTER LIAISON |
| SECRETARY | IMMEDIATE PAST PRESIDENT |
| TREASURER | |
AREA VICE-PRESIDENTS |
||
| PUBLICATIONS | MEMBER SERVICES | COMMUNITY |
DIRECTORS |
||
| INPUT | AWARDS/RECORDS | NON-MEMBER SERVICES |
| ADVERTISING | EDUCATION | INFOTEC |
| PROGRAM | MEMBERSHIP | |
| ROSTER | ||
| SPECIAL COMMITTEES | ||
| 2 | 1, 3, 5, 6, 7, 8, 9, 10, 11, 12 | 4, 13, 14, 15, 16 |
DESIGNATIONS for Special Committees:
1... Arrangements
2…Publicity
3…CDP Review
4…Scholarship
5…Student Chapter
6…Name Tags
7…Calling Committee
8…Member Retention
9…Offutt Recruiting
10…CDP Ambassador
11…Special Events
12…Adopt-A-Member
13…Expo Associate Director
14…Conference Associate Director
15…Urban League
16…Adopt-A-School
SPECIAL APPOINTMENTS:
Auditing Nominating ByLaws